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Office Coordinator

Location : On-Site (San Diego)
Job Type : Direct
Compensation : 45000.00 - 55000.00 USD/YEAR
Hours : Full Time
Required Years of Experience : 2+
Required Education : College degree (nice to have)
Travel : No
Relocation : No

Job Description :

The Office Coordinator will assist the Sales Director with the smooth operation of all office, agent, and administrative support services. The individual will provide agents with the tools to assist them with their sales and help increase their productivity for the office and the company. They are central to the smooth operation of the branch office and to the flow of all transactions that flow through it.


 


The Office Coordinator needs to be good problem-solver and be able to work well independently. Additionally, the individual must possess a high level of interpersonal skills, provide excellent customer service, and have a wonderful phone personality in order to interact effectively with staff, agents, and clients.




Qualifications:



  • Minimum two years of experience in administrative / reception work

  • Must be very organized and detailed-oriented

  • Strong oral and written communication skills



  • Proficient in Microsoft Word, Outlook, Intranet, and Internet


·         Real estate experience a plus




Required Qualifications :

Essential Functions:



  • Promote a service-oriented attitude, especially towards the agents

  • Require punctuality

  • Report issues to the Executive Manager of Sales


Support agents



  • Maintain stores of office supplies and marketing materials at the office

  • Assist with creation of listing presentations or mailings as requested by agents

  • Attain proficiency in the use of company platforms to assist agents when required


Maintain neat and orderly professional working environment at the branch office(s)



  • Maintain entire front reception area

  • Maintain conference room and its schedule of usage

  • Maintain, clean & stock kitchen for full usage

  • Manage the office equipment and supply stock

  • Manage copy areas and marketing supplies


Provide miscellaneous administrative duties



  • Draw up documents, typing, as requested

  • Assist in agent deal processing and listing management

  • Assist sales manager in facilitating meetings and events

  • Assist agents and customers with marketing, listing and transaction process questions

  • Ensure cheerful reception and hospitality for agents and guests


Agent Mailings



  • Assist agents with mailings when requested


Filtering all USPS mail 


 


Skills :
Administrative Administrative Manager Administrative Support Microsoft Office Microsoft Office Suite Outlook Real Estate
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