Office Administrator
Office Administrator Duties:
- Manage client master information
- Update and maintain Outlook contacts
- Maintain President’s calendar
- Confirm client meetings
- Assist with client proposals
- Process intake of new clients
- Assist with processing client billings
- Follow up on delinquent client receivables
- Process client communications - newsletters, cards, etc.
- Assist with marketing programs
- Administrate and track marketing leads
- Coordinate firm lunch and learns
- Assist in preparing internal activity reports
- Maintain communication and coordination with firm vendors
- Greet clients and visitors when they enter the office
- Phone system administration
- Scan and file incoming documents
- Process incoming mail
- Track and order office/kitchen supplies
- Miscellaneous office tasks, kitchen maintenance, staff birthdays/events, etc.
Qualifications:
- Friendly and well-polished front office demeanor
- Ability to manage and conclude multiple tasks
- Software competency in Outlook, Word, Excel
- Comfortable in a paperless environment
- Good computer skills