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Office Administrator

Location : Thousand Oaks
Job Type : Direct
Compensation : 50000.00 - 65000.00 USD/YEAR
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Office Administrator Duties:

  • Manage client master information

  • Update and maintain Outlook contacts

  • Maintain President’s calendar

  • Confirm client meetings

  • Assist with client proposals

  • Process intake of new clients

  • Assist with processing client billings

  • Follow up on delinquent client receivables

  • Process client communications - newsletters, cards, etc.

  • Assist with marketing programs

  • Administrate and track marketing leads

  • Coordinate firm lunch and learns

  • Assist in preparing internal activity reports

  • Maintain communication and coordination with firm vendors

  • Greet clients and visitors when they enter the office

  • Phone system administration

  • Scan and file incoming documents

  • Process incoming mail

  • Track and order office/kitchen supplies

  • Miscellaneous office tasks, kitchen maintenance, staff birthdays/events, etc.

Required Qualifications :


  • Friendly and well-polished front office demeanor

  • Ability to manage and conclude multiple tasks

  • Software competency in Outlook, Word, Excel

  • Comfortable in a paperless environment

  • Good computer skills

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