Office Administrator Duties:

• Manage client master information


• Update and maintain Outlook contacts


• Maintain President’s calendar


• Confirm client meetings


• Assist with client proposals


• Process intake of new clients


• Assist with processing client billings


• Follow up on delinquent client receivables


• Process client communications - newsletters, cards, etc.


• Assist with marketing programs


• Administrate and track marketing leads


• Coordinate firm lunch and learns


• Assist in preparing internal activity reports


• Maintain communication and coordination with firm vendors


• Greet clients and visitors when they enter the office


• Phone system administration


• Scan and file incoming documents


• Process incoming mail


• Track and order office/kitchen supplies


• Miscellaneous office tasks, kitchen maintenance, staff birthdays/events, etc.

Qualifications:

• Friendly and well-polished front office demeanor


• Ability to manage and conclude multiple tasks


• Software competency in Outlook, Word, Excel


• Comfortable in a paperless environment


• Good computer skills