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Legal Administrative Assistant

Location : Calabasas, CA (Hybrid)
Job Type : Direct
Compensation : 32.00 - 33.00 USD/HOUR
Start Date : 05/15/2023
Hours : Full Time
Required Years of Experience : 5+
Required Education : High school diploma or equivalent; college degree preferred.

Job Description :
The Legal Administrative Assistant will provide executive and administrative support to the Senior Corporate Legal Staff.

  • Input and revise legal documents (principally commercial contracts) and carefully proofread. 

  • Redline documents to reflect requested changes.  

  • Coordinate with supervisor to keep track of successive drafts of the document (electronic versions) during the negotiation process and obtain signatures.

  • Manage communications and coordinate with supervisor to prepare timely and appropriate responses.

  • Management and maintenance of contracts and critical date database.

  • Perform general administrative duties as required, such as inputting documents, answering telephones, filing, copying documents, preparing expense reports, organizing and confirming travel plans, ordering supplies, coordinating set-up of meetings and conference calls, managing supervisor’s calendar.

  • Assist supervisor(s) in reviewing, managing, and processing invoices received from outside counsel and vendors by:

  • Ensuring legal invoices meet Legal Department Billing guidelines;

  • Paying invoices in SAP;

  • Monitoring expenditures for outside counsel and vendors relative to budget.

  • Utilize and, when appropriate, update database information systems (including hCue, Serengeti, and CPI trademark database) for maintaining legal information in corporate archives, legal files, and trademark files.

  • Assist with subpoena and discovery response and litigation support.

  • Organize and maintain legal department files in compliance with corporate procedures pertaining to legal documents and correspondence, such as corporate document retention policies and procedures.

  • Open and track new legal matters handled by supervisor and/or others in the legal department.

  • Interact and maintain communications with other departments whose input may be required in connection with legal matters.

  • Other duties as assigned.

Required Qualifications :

  • At least 5 years’ experience working in a corporate legal department or law firm supporting attorneys, with substantial experience working for non-litigators.

  • Intermediate/Advanced knowledge of Word, Excel and PowerPoint.

  • Willingness to learn software such as hCue, Serengeti and SAP.

  • Experience handling confidential information and documents.

  • Legal department and/or law firm administrative expertise is preferred.

  • Passionate about a purpose driven career.

  • Superb organizational and work-management skills.

  • Positive attitude and adaptability to rapid changes in workflow.

  • Flexible and able to work at a fast pace.

  • High level of detail orientation.

  • Team player who enjoys interacting and working with others.

  • Ability to prioritize and meet deadlines.

  • Understands the importance of discretion and diplomacy.

  • California Notary preferred or willingness to obtain within 6 months of hire

Skills :
Administrative Assistant Administrative Support Legal Assistant Legal Secretary
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