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AP Staff Accountant

Job Type : Direct
Hours : Full Time
Required Years of Experience : 2
Required Education : BS, BA or MBA
Travel : No
Relocation : No

Job Description :

We foster a collaborative, goal-oriented work environment with a focus on small teams, action, and continuous improvement. In summer 2022, we will expand the launch of a new line. The Accounts Payable Staff Accountant would be joining a newly formed Accounts Payable team that is responsible for handling all aspects of the accounts payable function for our product (from invoice receipt and match to PO to approval to payment). The Staff Accountant would be joining a growing team and brand-new product which means they would be heavily involved in the ongoing development of policies and procedures to ensure we are efficiently and timely in our processing of invoices. This role will work directly with the AP Senior Accountant and will not have any direct reports.


Additionally, while the Company’s Accounting and Finance department is currently working remote, the expectation is that this position will be primarily office-based beginning in June 2022. 3 days in office and 2 days remote.


Essential Duties & Responsibilities

· Heavily involved in projects surrounding the establishment of the AP process, including but not limited to: Assisting with setting up the entity in our AP System (ExFlow, Readsoft), assisting with setting up proper workflows and thresholds for invoice approval, setting up employees in the expense processing system (ExpensePoint), assisting with establishing proper communication between our system (MXP) and our accounting system Exflow for matching of POs and invoices.

· Involved with all aspects of the accounts payable function including:

o Creation of vendors and coordination with vendor set up team for onboard system (MXP)

o Working with vendors to ensure invoices are sent to the proper email and that proper vendor onboarding documentation is received, as well as to obtain account statements

o Timely invoice entry (i.e. quick turnaround from when AP received invoice to when it is pushed out to business for approval)

o Review of sales tax rates on invoices and communicating issues with vendors and/or internal tax team.

o Processing of physical checks to vendors; review cleared and outstanding checks

o Processing of wire transfer and ACH payments

o Month-end close and reconciliations

o Assist in the annual issuance of 1099s

· Prepare expense report entries (including GL coding and descriptions) and timely payment of expense reports

· Meet all month-end deadlines for AP Close and assist GL team in running AP reports to identify necessary accruals

· Fully learn the AP system such that you can aid business users

· Prepare various monthly and ad hoc reports for management on spending

· Identify and implement process improvements, as needed



Required Qualifications :


· Must have 2+ years of experience in accounts payable

· Ability to design, implement, and enforce payables policies and procedures

· Must have working knowledge of US GAAP to ensure invoices are coded accurately

· Intermediate Microsoft Excel skills (Pivot tables, VLOOKUP and SUMIF formulas)

· Strong analytical and communication skills

· Ability to think independently and exercise judgement in proposing solutions to issues encountered on a day-to-day basis

· Close attention to detail, able to prioritize workload and meet deadlines

· Experience working in a team-oriented, collaborative environment

· Knowledge of Microsoft Dynamics 365 is a plus

· Candidates with bachelor’s degrees are preferred

Skills :
Accounts Payable ACH Wires general ledger
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