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Accounts Receivable Specialist

Job Type : Direct
Hours : Full Time

Job Description :

We are a private-label product solutions company for large medical device manufacturers, national medical distributors, and medical device start-ups. Private-labeled products and outsourcing are routine practice for leading medical device manufacturers, and it is a critical business strategy for emerging medical device companies. We are seeking a Accounts Receivable Specialist to join our growing team. This is an onsite position with the company located in Placentia.

·         Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivable data

·         Prepare invoices and bank deposits

·         Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted

·         Respond to customer inquiries (invoice copies, proof of delivery, etc.)

·         Confirm rebates and post accordingly

·         Verify or dispute discrepancies and resolve client’s billing issues

·         Facilitate payment of invoices due by sending bill reminders and contacting clients

·         Process customer checks, ACH and credit card payments

·         Perform daily: current day ACH, check entry, desktop deposit, invoice entry, overnight ACH deposits, daily cash report, daily deposit report, EDI and shipping/invoices

·         Manage AR aging schedule and resolve any payment/billing variances or credit hold issues

·         AR Filing

·         Distribute customer invoices via email, mail, and EDI upload

·         Maintain customer information in ERP system

·         Review and post daily billing

·         Place collections calls to customers

·         Apply credit memos to specific invoices

·         Prepare proposals for AR bad debt entries

·         Contributes to the team effort by completing projects assigned, as needed.

·         Communicates and works well with customers, customer service department, quality and senior management in accomplishing assigned goals and objectives.

·         Meet objectives of the quality management system and recommend improvements, as needed.



Required Qualifications :


·         A high degree of accuracy

·         Attention to detail

·         Superior problem solving ability

·         Strong customer service skills

·         Excel competency

·         Ability to calculate and manage accounting figures

·         Basic understanding of accounting principles

·         Ability to categorize discounts

·         Ability to be flexible and adaptable when working in a fast paced environment


Start time is flexible.  Any time between 7:30-9am

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