Accounts Receivable Specialist
We are a private-label product solutions company for large medical device manufacturers, national medical distributors, and medical device start-ups. Private-labeled products and outsourcing are routine practice for leading medical device manufacturers, and it is a critical business strategy for emerging medical device companies. We are seeking a Accounts Receivable Specialist to join our growing team. This is an onsite position with the company located in Placentia.
· Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivable data
· Prepare invoices and bank deposits
· Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
· Respond to customer inquiries (invoice copies, proof of delivery, etc.)
· Confirm rebates and post accordingly
· Verify or dispute discrepancies and resolve client’s billing issues
· Facilitate payment of invoices due by sending bill reminders and contacting clients
· Process customer checks, ACH and credit card payments
· Perform daily: current day ACH, check entry, desktop deposit, invoice entry, overnight ACH deposits, daily cash report, daily deposit report, EDI and shipping/invoices
· Manage AR aging schedule and resolve any payment/billing variances or credit hold issues
· AR Filing
· Distribute customer invoices via email, mail, and EDI upload
· Maintain customer information in ERP system
· Review and post daily billing
· Place collections calls to customers
· Apply credit memos to specific invoices
· Prepare proposals for AR bad debt entries
· Contributes to the team effort by completing projects assigned, as needed.
· Communicates and works well with customers, customer service department, quality and senior management in accomplishing assigned goals and objectives.
· Meet objectives of the quality management system and recommend improvements, as needed.
EDUCATION/EXPERIENCE REQUIREMENTS:
· A high degree of accuracy
· Attention to detail
· Superior problem solving ability
· Strong customer service skills
· Excel competency
· Ability to calculate and manage accounting figures
· Basic understanding of accounting principles
· Ability to categorize discounts
· Ability to be flexible and adaptable when working in a fast paced environment
Start time is flexible. Any time between 7:30-9am