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Accounts Payable Representative

Job Type : Direct
Hours : Full Time
Required Years of Experience : 2-4
Travel : No
Relocation : No

Job Description :


The Accounts Payable Representative performs accounts payable accounting functions including receiving and matching invoices, account coding, preparation of disbursements and accounts payable related record keeping.



· Receive and process vendor invoices, freight invoices, employee expense reimbursement requests and internal check requests.

· Keypunch invoices into computerized accounts payable system.

· Match packing/receiving slips to PO-based invoices.

· Verify invoices for quantity, unit pricing, extensions and applicable discounts.

· Assist with sales/use tax determination.

· Obtain approval from appropriate personnel for payment of miscellaneous invoices.

· Charge expenses to general ledger accounts and cost centers.

· Monitor and apply prepayments to invoices.

· Process chargebacks due to vendor returns.

· Determine dates for invoices to be paid.

· Prepare and perform payment runs.

· On a weekly basis, review schedules for payments and special check request, batch invoices available to print approved checks and prepare and route for signature.

· Receive and answer phone calls from vendors or other departments in regard to payment status of invoices.

· Reconcile account balances with vendor statements.

· Provides work leadership and training to others.

· Work directly with Information Services to resolve software issues.

· Work closely with Controller to resolve problems within the department.

· Employees are expected to follow instructions, procedures and to escalate any issue impacting workflow, quality, etc. Additionally, there are high value items that require proper care and protection.

Required Qualifications :

Minimum Qualifications

· Knowledge of standard accounts payable policies and procedures.

· Knowledge of purchase orders and related accounts payable documentation.

· Knowledge of general accounting principles.

· Proficient in data entry and management.

· Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.

· Experience with an automated accounting system.

· Strong communication and interpersonal skills.

· Employees must exhibit honesty and integrity as well as demonstrate adherence to rules, procedures and policies.

· 0-5% Travel Required.


Desired Qualifications

· Knowledge of SAP.

· Knowledge of QuickBooks.



Bachelor's Degree from a four-year college or university is required, plus an additional 2+ years related experience, or AA Degree with 4 years of experience.

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