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Accounts Payable Representative

Job Type : Direct
Hours : Full Time
Required Years of Experience : 2-4
Travel : No
Relocation : No

Job Description :

SUMMARY


The Accounts Payable Representative performs accounts payable accounting functions including receiving and matching invoices, account coding, preparation of disbursements and accounts payable related record keeping.


 


ESSENTIAL DUTIES AND RESPONSIBILITIES  


· Receive and process vendor invoices, freight invoices, employee expense reimbursement requests and internal check requests.


· Keypunch invoices into computerized accounts payable system.


· Match packing/receiving slips to PO-based invoices.


· Verify invoices for quantity, unit pricing, extensions and applicable discounts.


· Assist with sales/use tax determination.


· Obtain approval from appropriate personnel for payment of miscellaneous invoices.


· Charge expenses to general ledger accounts and cost centers.


· Monitor and apply prepayments to invoices.


· Process chargebacks due to vendor returns.


· Determine dates for invoices to be paid.


· Prepare and perform payment runs.


· On a weekly basis, review schedules for payments and special check request, batch invoices available to print approved checks and prepare and route for signature.


· Receive and answer phone calls from vendors or other departments in regard to payment status of invoices.


· Reconcile account balances with vendor statements.


· Provides work leadership and training to others.


· Work directly with Information Services to resolve software issues.


· Work closely with Controller to resolve problems within the department.


· Employees are expected to follow instructions, procedures and to escalate any issue impacting workflow, quality, etc. Additionally, there are high value items that require proper care and protection.


Required Qualifications :

Minimum Qualifications


· Knowledge of standard accounts payable policies and procedures.


· Knowledge of purchase orders and related accounts payable documentation.


· Knowledge of general accounting principles.


· Proficient in data entry and management.


· Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.


· Experience with an automated accounting system.


· Strong communication and interpersonal skills.


· Employees must exhibit honesty and integrity as well as demonstrate adherence to rules, procedures and policies.


· 0-5% Travel Required.


 


Desired Qualifications


· Knowledge of SAP.


· Knowledge of QuickBooks.


 


EDUCATION and/or EXPERIENCE


Bachelor's Degree from a four-year college or university is required, plus an additional 2+ years related experience, or AA Degree with 4 years of experience.


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